Privacy Policy

Effective Date: November 15, 2025

Last Updated: November 15, 2025

1. Introduction

This Privacy Policy explains how The Freedom Project, LLC ("we," "our," "us") collects, uses, stores, and protects information when you use Freedom AIM ("AIM").

2. Information We Collect

We may collect:

A. Information You Provide

  • Name, email, organization details
  • Account credentials
  • Uploaded or entered system information
  • Assessment responses
  • Infrastructure or architecture details
  • Documentation shared for analysis

B. Automatically Collected Information

  • Usage logs
  • Device and browser metadata
  • IP address
  • Session activity
  • Error logs

C. Optional Integrated Data

(only if the user enables integrations)

  • API data from third-party systems
  • Cloud metadata
  • Vendor configuration outputs

3. How We Use Information

We use data to:

  • Provide and improve AIM
  • Generate assessments, diagrams, and reports
  • Enhance accuracy of AI-driven analysis
  • Maintain security and system performance
  • Communicate important updates
  • Fulfill legal or compliance obligations

We do not sell your data. We do not share it with vendors for marketing. We do not use your data to influence or bias recommendations.

4. Data Storage & Retention

Data is stored securely in our managed infrastructure.

For paid users, data may be retained for the duration of their subscription unless deletion is requested.

For Guest Mode, no data is stored except temporary session logs.

We may anonymize data for product improvement.

5. Data Protection

We use industry-standard safeguards, including:

  • Encryption in-transit and at-rest
  • Access control
  • Audit logging
  • Network isolation
  • Least-privilege authorization
  • Regular system assessments

No security method is perfect, but we take reasonable measures to protect your information.

6. Sharing of Information

We may share data only with:

  • Service providers assisting in operations
  • Legal authorities, if required
  • Integration systems you explicitly authorize

We do not share information with vendors to influence product recommendations.

7. AI Model Use

AIM's models may process your data to:

  • Generate insights
  • Identify dependencies
  • Score risks and modernization priorities

Models are not trained on your identifiable data unless explicitly authorized.

8. Your Rights

You may request:

  • Access to your data
  • Correction of inaccuracies
  • Deletion (where applicable)
  • Export of your information
  • Restriction of certain processing

Requests can be submitted to: [email protected]

9. Children's Privacy

AIM is not intended for individuals under 18.

10. Updates to This Policy

We may modify this Privacy Policy at any time. Changes will be reflected with an updated effective date.